ADDITIONAL POLICIES

Pursuant to the PSVBC Parent/Player Agreement; Section 16(A)

I. Coaches, Parents, and Players agree and understand that they shall NOT enter into discussions (including through verbal, written, or any electronic means, including but not limited to email, text, Team App, and/or any social platform) with any person, firm, corporation, partnership, or other entity, whatsoever, where such discussions involve Potomac Storm Volleyball Club's players, parents, members, staff, and/or coaches joining any other existing or planned volleyball team, club, or organization, during the term of the PSVBC Parent/Player Agreement, Coaching Agreement, and/or season. Parents, players, and coaches who are determined to have violated this policy, such determination to be made solely by the President of Panhandle Youth Volleyball Association Incorporated dba Potomac Storm Volleyball Club (PSVBC), shall be subject to immediate expulsion from PSVBC and in such cases, the Parents and Players agree that all payments made to PSVBC shall be forfeited to the PSVBC.

II. Coaches, Parents, and Players agree and understand that they shall NOT threaten, denigrate, insult, present false accusations against (accusations which cannot be evidenced by means other than the claims of one person), or demean Potomac Storm Volleyball Club and/or it's coaches, players, parents, or staff, (whether such comments are verbal, written, or transmitted via any electronic means, including but not limited to email, text, and/or any social platform, including TeamApp), and further agree that such action shall justify immediate removal of the offending Coach or Parent(s) and their Player(s) from the PSVBC programs and it is understood that all payments made by the said Parent(s) and their Player(s) shall be forfeited to PSVBC.

III. Coaches, Parents, and Players agree and understand that comments of a profane and/or vulgar nature, whether such comments are verbal, written, or transmitted via any electronic means, including but not limited to email, text, and/or any social platform, including TeamApp, and which are directed at/to PSVBC staff, players, or parents, ESPECIALLY comments regarding human sexual reproductive organs, are understood to be harassment and/or sexual harassment and shall be understood to justify immediate removal of the offending Coach or Parents(s) and their Player(s) from the PSVBC programs and it is understood that all payments made by the said Parent(s) and their Player(s) shall be forfeited to PSVBC.

IV. Coaches, Parents, and Players agree and understand that Players shall NOT miss practices, except in cases of illness or emergencies, as doing so affects the entire team. Players who miss a team practice, without the absence being excused by the Head Coach (copied to the Potomac Storm Volleyball Club President), shall NOT play in the first set of the next tournament. If a player has 2 consecutive unexcused absences from practice, the Head Coach shall notify the PSVBC Club Director and the player shall NOT participate in the next tournament. If a player has 3 consecutive unexcused absences from practice, the Head Coach shall notify the Club Director and the player shall be removed from the PSVBC programs, forfeiting all amounts paid to PSVBC. As preparation for Nationals is vital, ANY unexcused absence from practices held between the last regular season tournament and AAU or USAV Nationals shall result in the player being removed from the team. It is understood that all payments made by the said Parent(s) and their Player(s) shall be forfeited to PSVBC.

V. Coaches, Parents, and Players agree and understand that if they are determined, by the President of Potomac Storm Volleyball Club, to have demeaned any volleyball club, any volleyball club's facilities, or any volleyball club's staff, regardless of whether such comments are verbal, written, or transmitted via any electronic means, including but not limited to email, text, and/or any social platform, including TeamApp, then the Coach(s), Parent(s) and their Player(s) shall be understood to have voluntarily quit the PSVBC program and forfeited all amounts paid to PSVBC.

VI. Coaches, Parents and Players agree and understand that exposure to the Coronavirus can cause severe illness, result in cancelled practices and tournaments, require expensive and time consuming closure and sanitizing of the Potomac Storm Volleyball Club gym, and result in financial harm to the Potomac Storm Volleyball Club, and as such the Potomac Storm Volleyball Club has enacted COVID specific rules, which include closing Potomac Storm Volleyball Club's gym to parents, UNLESS during specific events where advance written notice is provided that parents shall be allowed to enter therein OR on occasions where any parent(s) are requested to enter for the purpose of a meeting with club staff. Any parent witnessed, by Potomac Storm Volleyball Club's staff, entering the Potomac Storm Volleyball Club's gym without written permission and/or entering without a properly worn mask ( if face masks are deemed required by health officials or PSVBC's President ), shall be understood to have willfully endangered the Potomac Storm Volleyball Club's staff and players, and the offending Parent(s) and their Player(s) shall be understood to have voluntarily quit the PSVBC program and forfeited all amounts paid to PSVBC.

VII. Coaches, Parents, and Players agree and understand that PSVBC has designated certain staff, including volunteers, to perform certain duties for each teams. These staff include the Head Coach, Assistant Coach, Team Mom(s), Supervising Senior Coach, Assistant Club Director(s), Club Director(s), and Executive Administrative Staff. Their duties are

(a) The Club Executive Director (President) shall oversee every facet of the volleyball program.

(b) The Club Directors shall provide assistance, as needed, to the Club Executive Director.

(c) The Fundraising Coordinator shall assist with all fundraising activities and coordinate with the Team Mom's and other staff.

(d) The Supervising Senior Coach(es) shall supervise Head Coaches, as requested by the Club Director.

(e) On the TEAM Level, PSVBC Coaches agree and understand that Head Coaches duties are to:

• Plan and coach practices and scrimmages.
• Implement drills to improve each player's health and conditioning
• Create strategies to lead the team to victory in tournaments.
• Provide feedback and coach during tournaments.
• Maintain player and team stats and attendance records (copied to the Club President).
• Recruit new athletes for the team/club in accordance with PSVBC, CHRVA, USA Volleyball, and AAU guidelines for recruiting.
• Mentor & motivate players to improve their volleyball skills, display sportsmanship, and learn volleyball rules and strategies.
  
• Maintain the equipment and facilities to ensure safe playing conditions and that Club owned equipment is not damaged or improperly used (Coaches shall be financially liable to PSVBC for any Club property damaged during their practices - normal wear and tear excepted).
  
• Enforce safety procedures and Club rules.
• Assist, when requested by the Team Mom(s) (designated by the Club President), in the organizing of team/club related fundraising and bonding events.
• Insure that Safesport guidelines are followed - There shall be NO PRIVATE MEETINGS OR COMMUNICATIONS BETWEEN ANY COACH AND PLAYER and NO DISCUSSIONS/INTERACTIONS OF A SEXUAL NATURE.
• Adhere to all guidelines within the newest edition of the USA Volleyball Coaches Code of Ethics and Conduct, the newest edition of the Code of the Amateur Athletic Union, and the current rules and policies of the Potomac Storm Volleyball Club
• Potomac Storm VBC coaches and parents agree and understand that any VIDEOTAPING and/or LIVESTREAMING of any Potomac Storm Volleyball Club team practice or tournament, with the exception of the team's coaches, shall only be done with the permission of the team's head coach and written permission of the Potomac Storm VBC President. Any such recording or livestreaming shall be shared ONLY on the PSVBC team's approved Face Book page, which shall have the PSVBC President as an Admin. Under no circumstances is a parent or coach to share any such videotape or livestream with a staff member or parent of any other travel volleyball club as such video can be used to better prepare a competing team to play the PSVBC team, in a future tournament. Violations of this policy will result in the offending coach(s) or parent(s) and their players being suspended from participating with PSVBC, for 2 weeks.

(f) The Assistant Coaches shall assist the Head Coach and Team Mom in the performance of their outlined duties.

(g) Team Moms are ONLY designated by the Executive Director and act on behalf of the Club's Executive Administration.

Team Moms have sole authority, with the approval of the Executive Director, to:

1. Select, arrange, and communicate Potomac Storm VBC Team Bonding events and Tournament Hotel Blocks
2. Work with the PSVBC Fundraising Coordinator on Team based Fundraising events
3. Arrange ANY PSVBC Team Function other than those related to Practices and COACHING at Tournaments

INTERFEREANCE IN CLUB ADMINISTRATION IS GROUNDS FOR IMMEDIATE REMOVAL FROM ALL PSVBC PROGRAMS

(h) Coaches, Parents, and Players agree and understand that TeamApp is the mandatory communication platform for any Potomac Storm Volleyball Club team/club related discussions and that Club related discussions not conducted on TeamApp shall subject the participants to a 1 practice suspension for a 1st offense, a 1 tournament suspension for a 2nd offense, a 30 day suspension for a 3rd offense, and a 4th offense shall result in the offending Coach, Parent, and/or Player having been considered as habitually refusing to follow the rules and policies of PSVBC and they shall be understood to have voluntarily quit the PSVBC program and forfeited all amounts paid to PSVBC. Parents and their players shall be considered as one and the same with regard to violations of this and other PSVBC policies.

(i) Coaches, Parents, and Players agree and understand that any person who has interfered in the duties designated to any member of the Potomac Storm Volleyball Club staff, shall be provided a verbal warning, by any appropriate staff member. The verbal warning shall be reported to the PSVBC Executive Director. Any 2nd occurrence shall result in a documented meeting with a PSVBC Assistant Club Director or other designated staff member. Action seeming appropriate to the staff member(s) shall be taken at the time of the said meeting, up to and including removal of the offending party(s) from PSVBC. Any 3rd occurrence shall result in the offending party(s) having been considered as habitually refusing to follow the rules and policies of the Potomac Storm Volleyball Club (PSVBC) and any such offending Coaches, Parent(s), and/or Player(s) shall be understood to have voluntarily quit the Potomac Storm Volleyball Club program and forfeited all amounts paid to PSVBC.

(j) PSVBC Staff, Volunteers, Coaches, Parents, and Players agree and understand that any information, documents (including but not limited to invoices, leases, purchase orders, proposals, plans, procedures, processes, member lists, contact information for any business related customer, intellectual property, and/or work product), objects, and other property, of any kind or nature whatsoever, whether tangible or electronic, including but not limited to information which may be communicated by and between any PSVBC staff member(s) and/or any third party(s), especially information which is clearly intended for PSVBC staff members only, is the sole property of PSVBC and shall be considered as private and confidential information, proprietary information, trade secrets, and specialized industry know how.

Dissemination of any such information or documents, without the express written permission of the PSVBC Executive Director (President), shall be understood to constitute interference in the business of PSVBC, theft of company property, and corporate espionage. This shall occur whenever, in the sole determination of the PSVBC Executive Director (President), any PSVBC Volunteer, PSVBC Staff member(s), PSVBC Coach(s), PSVBC Parent(s), or PSVBC Player(s) shall reveal, transmit, communicate, or divulge, by any means, information regarding PSVBC vendors, invoices, leases, member lists, documents, records, files and/or information, including but not limited to any personal or business information of any kind or nature whatsoever. Any dissemination of such protected and confidential information or documents by any means, including but not limited to electronic, tangible, and verbal dissemination of the same, shall constitute a GROSS VIOLATION of PSVBC policy and shall result in immediate dismissal of the PSVBC staff member(s), coach(s), and/or Parent(s) and their respective Player(s) from any future involvement in PSVBC, and shall result in forfeiture of all amounts paid to PSVBC, by the parent and/or player.

PERSONS REVEALING PSVBC EMAILS, OR OTHER PROTECTED INFORMATION, TO ANY UNAUTHORIZED PERSON, ENTITY, OR CORPORATION SHALL BE CONSIDERED IN VIOLATION OF ALL APPLICABLE STATE AND FEDERAL LAWS, when they knowingly or recklessly, without the consent of the data controller (PSVBC), obtain or disclose personal data (or the information contained in personal data) or procure the disclosure to another person of the information contained in personal data.

VIII. Coaches, Parents, and Players agree and understand that they shall not make false accusations against any named parent(s)s, player(s), or staff member(s), on/by any medium, including but not limited to accusation communicated verbally, via written form, via any electronic means, via any social media platform(s), and/or via TeamApp.

Accusations shall be considered as false when they are found to be unsupported by documented evidence. In such instances as accusations are levied against any specifically named parent(s), grandparent(s), player(s), or staff member(s) of PSVBC, without supporting documentation evidencing the event or issue at question, the claims of the accuser shall be deemed as baseless.

If the accused or any reliable 3rd party agency shall provide DOCUMENTED evidence, a preponderance of which is found to support the innocence of the accused, with regard to the aforementioned accusations made against them, the accusing party(s) shall be considered as harassing the named person(s). As Potomac Storm Volleyball Club (PSVBC) has a ZERO BULLYING POLICY, the person(s) who are determined to have made the false accusations shall be removed from any involvement in the Potomac Storm Volleyball Club (PSVBC), immediately, and the offending Parent(s) and their Player(s) shall be understood to have voluntarily quit the PSVBC program and forfeited all amounts paid to PSVBC.

IX. Coaches, Parents, and Players agree and understand that any person against whom a protective order is in effect, pursuant to the provisions of West Virginia Code §61-2-9a(a), §61-2-9a(b), or any other similar statute, who has been served with a copy of said order, shall be removed from any involvement in the Potomac Storm Volleyball Club, immediately, and the offending Coach(s) or Parent(s) and their Player(s) shall be understood to have voluntarily quit the Potomac Storm Volleyball Club program and forfeited all amounts paid to the Potomac Storm Volleyball Club (PSVBC).

Potomac Storm Volleyball Club (PSVBC) will take reasonable steps to enforce all restrictions outlined within the said order, including denying the said person(s) entry upon the property of and/or within the confines of any facilities owned, leased, utilized, and/or controlled by Potomac Storm Volleyball Club (PSVBC). Such orders will also be presented to USAV, AAU, JVA, and to EVERY Tournament Director overseeing tournaments where the protected participant would be competing or training.

X. Additional Practices: Coaches, Parents, and Players agree and understand that PSVBC's facilities and equipment are intended for use by PSVBC players and/or teams, which are current on payment of team/club dues/fees, during the course of the regular travel season. As PSVBC schedules events for other groups, after the end of the regular travel season, PSVBC must restrict use of the Club's facilities and equipment when the regular season concludes. At the sole discretion of the PSVBC Executive Director, PSVBC may provide volleyball practices in addition to a PSVBC team's 36 guaranteed travel volleyball season practices. The Executive Director shall consider providing additional practices ONLY when a PSVBC player(s) and/or team(s) have timely completed all financial obligations to PSVBC, in accordance with the fee amounts and by the due dates listed in the season's REQUIREMENTS TO PLAY tab on www.potomacstorm.com, and are fully compliant with all PSVBC policies. Under no circumstances shall PSVBC be understood to be obligated to provide any coach(s), practices, services, equipment, and/or tournaments to/for any PSVBC Parent, Player, and/or team where the Parent, Player, and/or team have failed to timely complete all financial obligations to PSVBC, in accordance with the fee amounts and by the due dates listed in the season's REQUIREMENTS TO PLAY tab on www.potomacstorm.com, and/or where the Parent(s), Player(s), or team are not fully compliant with all current PSVBC policies.

The PSVBC Gym, and any other PSVBC leased facility, are CLOSED to non-staff members. Exceptions may be made at the sole discretion of the Executive Director of PSVBC.

XI. Authority to Enter:  Coaches, Parents, and Players agree and understand that PSVBC is a private youth sports club. Parents, Players, and Coaches shall NOT enter the PSVBC Gym or any PSVBC leased facility, if they are not currently in season, have exceeded their PSVBC team's guaranteed 36 travel volleyball season practices, are NOT CURRENT in payment of any amounts owed to PSVBC, are in violation of any PSVBC policy, and/or are entering at a time NOT designated, by the PSVBC Executive Director, as being a time designated for one of their PSVBC team's 36 travel volleyball season's scheduled practice. The PSVBC Executive Director has designated that Players shall not enter a PSVBC training facility sooner than 15 minutes prior to their PSVBC team's scheduled practice time. Persons who are not authorized to enter the Potomac Storm Gym, located at 64 Dupont Rd., Martinsburg, West Virginia, including the areas designated for parking, are trespassing and subject to be removed by law enforcement.

XII. Donations Accepted/Fundraised: 
(a) Coaches, Parents, and Players agree and understand that amounts donated/fundraised, under the name of PSVBC and/or a PSVBC team, are understood to be the sole property of PSVBC. Donations accepted/fundraised, under the name of PSVBC and/or a PSVBC team, are NOT refundable.

(b) If any Coach and/or Player fails to participate in a volleyball tournament, where donations made in the name of PSVBC or any PSVBC team(s) would have been allocated to reimburse participants for costs incurred as a result of their participation, the non-participating Coach and/or Player shall receive no portion of any amounts donated/fundraised. If an entire PSVBC team does not participate in any such tournament, no Coach or Player shall receive any portion of any amounts donated/fundraised for the said tournament. In such instances, donations accepted/fundraised, may be used for an alternate regular season tournament for the said PSVBC team, if the team's current regular volleyball season has not ended. In instances where any such PSVBC team's season has concluded but other PSVBC teams are still competing, the donated/fundraised funds may be used for reimbursing expenses of another PSVBC team that does participate in the same or another tournament. In the event that the season has concluded for all other PSVBC teams, the donations accepted/fundraised shall be used for other PSVBC expenses.

(c) In instances where donations are made/fundraised in the name of PSVBC or a PSVBC team, the Team Mom (designated by the PSVBC President) or the Club team's Head Coach (when a Team Mom has not been designated, by the PSVBC President, or has resigned from the Club), shall be responsible for following PSVBC policy regarding submitting donations to PSVBC. If the designated Team Mom, or team's Head Coach, when the designated Team Mom has resigned from PSVBC, fail to follow any PSVBC policy and/or fail to submit any amounts donated/fundraised to PSVBC, the Team Mom and/or Team Coach shall waive their right to any reimbursement amounts owed to them, by the PSVBC.

XIII. Use of Facilities and Equipment:
(a) Coaches, Parents, and Players agree and understand that PSVBC facilities and equipment are the sole property of PSVBC, that each PSVBC team's Head Coach is provided with a volleyball bag, a Tachikara volleyball cart & carrying case, and Tachikara volleyballs equal to the number of original players on the team plus one additional ball. The said equipment is understood to have a replacement value of $950.00. The PSVBC team's Head Coach is responsible to return, to PSVBC, the issued equipment, as indicated above, as well as for any additional PSVBC equipment and/or property that PSVBC can evidence was taken and/or damaged by the said PSVBC Coach(s) or the PSVBC team that they Coach. In instances where a PSVBC Coach(s) have no written receipt evidencing the return and/or replacement of all PSVBC equipment, said receipt to be signed and dated by the PSVBC Executive Director, the PSVBC Coach(s) shall be responsible for fully reimbursing PSVBC for the replacement cost thereof. Any trophies won by any PSVBC team, during either the PSVBC team's regular volleyball season and at the USAV, AAU, and/or JVA Junior Girls National Volleyball Championship Tournament(s), are understood to be the sole property of PSVBC and must be surrendered, by the PSVBC team's Coach(s), to PSVBC, within 10 days of the PSVBC team winning the trophy.

PSVBC Coaches shall receive NO REIMBURSEMENT from PSVBC until such time as they can prove they have surrendered to PSVBC (a) ALL PSVBC equipment provided to or taken by the PSVBC team coached by them, (b) any tournament trophies won by the PSVBC team coached by them, (c) full payment to PSVBC for any damages which were caused by the PSVBC team's Coach. Damages, as used herein, include but are not limited to sanctions levied on PSVBC by licensing bodies as a result of any action/inactions on the part of the PSVBC team's Head Coach, fines or fees levied on PSVBC as a result of any action/inaction on the part of the PSVBC team's Head Coach by event promoters or facility owners/lessees, actual damages to PSVBC leased premises and/or equipment, and actual replacement costs of any PSVBC owned equipment issued to, or removed from, any PSVBC leased or owned facility.

(b) Except in instances where a PSVBC team has either entered the USAV, AAU, and/or JVA Junior Girls National Volleyball Championship Tournament as part of their PSVBC team's budgeted tournament days, or won a regular season volleyball tournament which awards the winning team with a paid entry into the USAV or AAU Junior Girls National Volleyball Championship Tournament(s), PSVBC's obligation to provide equipment, facilities, or any other assistance to the PSVBC Coaches, Parents, and Players shall end upon the team's completion of the last regular season tournament. Parents/Players that have not paid ALL Team/Club dues/fees by March 1st of their season, shall be understood to have waived any right to continue their travel volleyball season with PSVBC, and at the sole determination of the PSVBC Executive Director, shall be removed from all future practices and tournaments. If PSVBC is required to take any action(s), including but not limited to invoicing, assigning for debt collection, or any action involving legal counsel, in order to pursue collection of any amounts owed to PSVBC, Parents shall be responsible for any costs incurred as a result of those collection efforts, including but not limited to a $200 administrative fee, any amounts charged by third party collection agencies, and all legal costs incurred, including but not limited to reasonable attorney's fees, court costs, and other such related expenses. PSVBC shall have the right to decline late payments and/or partial payments, at the sole discretion of the Executive Director, and such action on the part of the PSVBC Executive Director shall not remedy any amounts owed by Parents.

(c) Coaches, Parents, or Players on any PSVBC team that did not meet the requirements for post-season play in a National Volleyball Championship Tournament, as described herein, after the team's completion of their last regular season tournament, shall have no right to use any facilities or equipment leased or owned by PSVBC. If any Coaches, Parents, or Players wish to use any PSVBC facilities, they shall make a written request to PSVBC. Any such PSVBC gym reservation request is understood to be billed at a rate of $50.00 per court hour, with a 2 hour minimum, and payment for the same shall be the responsibility of the team's Coach. PSVBC equipment is not included in any court rental. Any such team(s) making use of the gym shall inform PSVBC, shall be responsible for the costs of any requested gym time, shall provide their own equipment, and shall be liable for any damages to PSVBC leased or owned property.