2022-2023 RELEASE OF LIABILITY
READ BEFORE SIGNING
IN CONSIDERATION OF my child/ward/myself being allowed to participate in any way, in ANY event and/or activity held on any leased or owned premises of Panhandle Youth Volleyball Association, Incorporated dba Potomac Storm Volleyball Club; its directors, officers, officials, agents, employees, volunteers, other participants, sponsoring agencies, sponsors, advertisers, and owners and lessors of premises, (hereinafter individually and collectively known as the CLUB), whether such activity is at the 64 Dupont Road, Martinsburg, WV facility, or at any other facility utilized by the Club, the undersigned acknowledges, understands, and agrees that:
The risks of injury, including but not limited to physical sports injuries and/or accidental injuries, and/or illness, including as a result of exposure to communicable diseases such as MRSA, influenza, and COVID-19, to my child/myself/and others from the activities involved in these programs are significant, including the potential for permanent disability and death, and while particular rules, equipment, and personal discipline may reduce these risks, the risks of serious injury and illness do exist; and ,
FOR MYSELF, MY SPOUSE, AND CHILD, I KNOWINGLY AND FREELY ASSUME ALL SUCH RISKS, both known and unknown, EVEN IF ARISING FROM THE NEGLIGENCE OF THE CLUB, or others, and assume full responsibility for my child’s use of the Club's facility(s) and equipment; and,
I willingly agree to comply with the Club’s stated and customary terms and conditions for participation. If I observe any concern, I will remove my child from the participation and the Club's facility immediately; and,
I myself, my spouse, my child, and on behalf of my/our heirs, assigns, personal representatives and next of kin, HEREBY RELEASE AND HOLD HARMLESS the Club, WITH RESPECT TO ANY AND ALL INJURY, ILLNESS, DISABILITY, DEATH, FINANCIAL LOSS, or loss or damage to person or property, incidental to my child’s involvement or participation in these programs and/or use of the Club's facility(s) and/or equipment, WHETHER ARISING FROM THE NEGLIGENCE OF THE CLUB OR OTHERWISE, to the fullest extent permitted by law; and,
I, for myself, my spouse, my child, and on behalf of my/our heirs, assigns, personal representatives and next of kin, HEREBY INDEMNIFY AND HOLD HARMLESS the CLUB from any and all liabilities, including financial loss, incidental to our involvement or participation in these programs and/or use of the Club's facility(s) and/or equipment, EVEN IF ARISING FROM CLUB'S NEGLIGENCE, to the fullest extent permitted by law; and,
I, the parent/guardian, assert that I have explained to my child/ward: the risks of the activity, his/her responsibilities for adhering to the rules and regulations, and that my child/ward understands this agreement.
I, FOR MYSELF, MY SPOUSE, AND CHILD/WARD, HAVE READ THIS RELEASE OF LIABILITY AND ASSUMPTION OF RISK AGREEMENT, FULLY UNDERSTAND IT'S TERMS, UNDERSTAND THAT WE HAVE GIVEN UP SUBSTANTIAL RIGHTS BY SIGNING IT, AND SIGN IT FREELY AND VOLUNTARILY WITHOUT ANY INDUCEMENT.
Print Name of Participant: _______________________________________
Print Name of Parent/Guardian (If Participant is UNDER 18 years of age): _______________________________
Signature of Parent/Guardian/Participant (If Participant is 18 years of age): __________________________________
Date Signed:___________________________________
UNDERSTANDING OF RISK
I understand the seriousness of the risks involved in participating in this program and/or using the Club's facility(s) and equipment, my personal responsibilities for adhering to rules and regulation, and accept them. If participant is 18 years old, the signature below is not required.
Name of Child/Ward: ___________________________________
Signature of Child/Ward: __________________________________
Date Signed:___________________________________
------------------------------------------------------------------------------------------------------------------------------------------
2022/2023 SEASON PSVBC PARENT/PLAYER AGREEMENT
This Agreement is by and between Panhandle Youth Volleyball Association, Incorporated, a West Virginia non-profit corporation, dba the Potomac Storm Volleyball Club (PSVBC), it's agents, employees, volunteers, officers, directors, and their spouses, hereinafter known as PSVBC, and the person(s) signing below, individually and collectively, together with their children, spouse, heirs, agents, and assigns, regardless of age, to include the masculine and feminine, both singular and plural, hereinafter known as Parents.
THE UNDERSIGNED PARENTS AND PLAYERS AGREE TO THE FOLLOWING:
1. SPORTSMANSHIP
A. Parents & players will always model good sportsmanship by the way they treat all athletes, coaches, officials, administrators and other parents. If the club is fined due to inappropriate actions, as determined by CHRVA, USAV, AAU, and/or PSVBC, of a player, player's parent, player's grandparent, player's guardian, or any other person related to a player, such fine shall be doubled and paid by the parent or guardian of the player. The player shall not participate in practices or tournaments until such time as the amount has been remitted to PSVBC.
B. Parents will be a supportive and positive about their child’s playing experience. They will also support their child's teammates, coaches and parents inside and outside the gym. Parents agree to never post derogatory comments about a player, coach, staff member, competitor, other parent, or PSVBC, on public websites including but not limited to Facebook, Twitter, and Instagram.
C. Parents will always refrain from coaching their child during tournaments or practices/scrimmages.
D. Parents and players agree that not every player will receive equal playing time and that those decisions will be made by the coaches & administration, without input from Parents. Parents & Players agree to support the team at all times.
E. Understanding that infighting can destroy team morale. Parents will encourage their child to resolve any issues on their own before Parents get involved. Parents understand this is part of the player's growth process. When Parents need to communicate concerns to the coaches, Parent understands that it should be done in accordance with the policy outlined herein.
F. Parents who are interested in becoming a coach, referee, or statistician should inform a staff member. The Parent can begin PSVBC training to prepare them for the role.
G. Parents agree that there is a “NO CONTACT for 24 hours” rule following competitive play. Cooler heads are inevitably more productive. Any concerns the parent may have will be addressed AFTER the 24- hour period following the game or tournament.
H. Parents agree to learn the rules of volleyball & assist at some PSVBC tournaments.
2. VOLLEYBALL ATTIRE
A. Proper “volleyball attire” is required for all practices and games. This includes the proper club jersey, spandex (black), knee pads, socks, and volleyball shoes when at tournaments. Practice attire should be an appropriate shirt (including but not limited to the practice shirt), spandex, knee pads, socks, and volleyball shoes. During inclement or colder weather, dress appropriately. All attire must represent Potomac Storm VBC favorably. Parents & Players agree not to wear clothing that displays the name of another junior volleyball club and that doing so would be a distraction and could result in removal from practice.
3. PRACTICES & TOURNAMENTS
A. Attendance at practice is mandatory. Missing practice will impact playing time, with few exceptions. Practices are the foundation of everything we do during games. Expect to practice two days a week for approximately two hours each day. Players are expected to spend additional time practicing on their own. It is the Parents responsibility to inform the Coaches if their daughter will be missing a game or practice.
B. Parents must insure that their daughter comes to practices and games at the time designated by the coaching staff, is ready to play, and has the proper equipment and uniform.
C. Parents agree, for health reasons, that their daughter will have her own water bottle.
D. Parent's agree that it is the player’s sole responsibility to secure their own belongings, at practices and games.
E. Parents agree that Players must stay in the practice or tournament facility and may not leave the facility without a coach’s permission. If a parent/guardian is leaving their child alone with the coaches, they MUST directly communicate this to each member of their team's coaching staff. No child will be left alone by the coaching staff at any time. Every effort must be made to pick up your child, in a timely manner, after games and practices. More than 3 late pickups (without prior written discussion with the coaching staff) will result in a mandatory discussion, between parents/guardians and PSVBC staff, before the child can resume practices.
F. Parents agree that during tournaments, players are required to “work” and will be responsible for officiating, score-keeping and calling lines. No player is permitted to leave a tournament site until all “work” responsibilities are completed, unless instructed by their coach. PSVBC will provide opportunities for players to become certified in score-keeping and officiating, through opportunities that CHRVA, AAU, JVA, and/or PSVBC provide. Barring prior approval by the coaching staff, should parents/guardians remove their child prior to completion of the player's work assignment, the player will be suspended for 1 practice or sat for 1 set in the next tournament match.
G. While it is the intent of each coach to be fair, it is very important to note “Travel” Volleyball is not “Rec League” Volleyball. Parents agree that equal playing time is not guaranteed. Coaches and statisticians (court cameras will record all practices & scrimmages) have the responsibility of evaluating players during each practice and tournament. If there is a question about playing time, the player is to request a meeting with their coach, said meeting to occur before or after a scheduled practice, & in the presence of an assistant coach.
H. It is PSVBC's intent to teach each player to improve their volleyball skills and volleyball IQ during the season. This will be done during practice. Parents agree that, during games, players will be placed where they will most benefit the team.
I. Parents are prohibited from coaching their children during games. Parents will refrain from undermining or contradicting the coaching staff's instructions.
J. Parents agree that players are expected to be supportive of their teammates on the court and while on the bench. Poor conduct could result in reduced playing time. Players shall not be disruptive or disrespectful to their coaches or team members, in any manner, while playing or practicing. Players who are found to be disruptive or creating any problems among the team, at any time ( including on social media ), will be counseled by the coach, club director, and/or a member(s) of the Board of Directors. After counseling, if the disruptive behavior continues, the Board of Directors shall reserve the right to dismiss the player from the club indefinitely.
K. Parents agree not to ask coaches about “playing time”. If Parents feel their daughter is not being given opportunities appropriate to their ability, they can discuss the issue with the board member assigned to their team. Parents do not discuss the concerns during tournaments or in front of players. The board of directors will review video with the club statistician and make a determination as to the team's stats and abilities. The directors will discuss the matter with the statistician, club director, & coaches, and then recommend a course of action.
L. Parents and players agree to cheer positively for all players.
M. Parents agree not to enter upon a court, during play, unless their daughter has suffered an injury.
N. Parents agree that player's cell phones are to be put away during practices, unless an exceptional situation requires their daughter to be able to receive a telephone call.
4. COMMITMENT TO PSVBC VOLLEYBALL
A. Parents agree that a player’s primary commitment is to his/her team. It is strongly recommended that players do not play on multiple travel teams (multiple sports). Exceptions may be made for players whose ability limits their opportunities within our travel program. If we are not your child’s primary commitment, playing time may be significantly reduced to accommodate players who are more committed to the sport and the team's success.
5. ATTITUDE
A. Parents agree that “Attitude” matters. Player use of foul or abusive language, is strictly prohibited. Menacing or threatening behavior towards club administrators, opposing players, teammates, coaches, referees, line judges, or any Parents will result in suspension or expulsion from PSVBC programs.
B. Parents agree that players must be respectful & willing to be “coached”. Disrespect towards Coaches and staff will result in restriction of playing time, suspension, or expulsion from the Potomac Storm Volleyball Club's travel programs.
6. CONDUCT VIOLATIONS & SOCIAL MEDIA
A. Parents and players shall not act menacingly toward Parents, players, or PSVBC staff. Any Parents or players, as determined solely by PSVBC, to have acted violently or menacingly, will be asked to immediately leave the facility & may be permanently banned from PSVBC.
B. Parents and players agree not to use foul language or make rude gestures towards other players, Parents, coaches, officials, staff, or opponents.
C. Parents & players agree not to post (on any platform) negative comments regarding PSVBC staff, players, parents, volunteers, or the Potomac Storm Volleyball Club. Violations of this PSVBC policy can result in an expulsion from PSVBC programs.
7. MEDIA LICENSE
A. Parents and players agree that, as a requirement to participate in Potomac Storm VBC programs, Parents freely provide PSVBC with a media license to photograph, video record, and disseminate images and video of players and parents, in the course of marketing and promoting PSVBC programs.
8. INSURANCE
A. Travel Volleyball is an expensive undertaking. PSVBC allows payments plans. Team budgets are based on the number of dues paying players, on the team. The dues are necessary to maintain the program and NOT refundable by PSVBC. Parents can insure themselves against a loss of paid club dues, in case of a season ending illness, injury, job loss, etc., by purchasing an insurance plan. One company offering such plans is US Sports Club Insurance. You can view their plans at https://my.visme.co/view/1jynezjp-sports-fee-insurance-ussci
B. Unless cleared by PSVBC, Parents are not permitted to enter upon the volleyball court at practices and/or tournaments.
9. LIMITATION OF LIABILITY
A. Parents agree that PSVBC is a non-profit youth sports charity, organized for the purpose of providing the area youth with an opportunity to learn a competitive sport, learn teamwork, build relationships, maintain good health, and provide a positive competitive outlet that could result in a sports scholarship that furthers their education. Parents agree that PSVBC shall have no liability, with respect to the Parents, and hereby agree to hold PSVBC harmless in respect of any claim for any indirect, incidental, consequential, special, punitive, direct, or other damages suffered or incurred by the Parents in connection with any action or omission, on the part of PSVBC, which may arise, including but not limited to any arising out of, or in any way related to, this Agreement, including for any performance or non-performance of any provision, portion, representation, warranty, or transaction related to or contemplated by this Agreement. Should any court of competent jurisdiction void or hold unenforceable the Parents release of liability, then Parents agree that the maximum liability of PSVBC, to the Parents, shall be that pro-rated portion of club dues, for any remaining volleyball practices, of the total of 36 practices, that Parents did not receive. Parents agree that under no theory of law, either known or unknown, shall PSVBC be liable for any amount exceeding the amount paid, by the Parents, to PSVBC. Parents agree that PSVBC shall not be liable, to Parents, for any legal fees, court costs, experts fees, or any other costs or fees, whatsoever, under any theory of law, known or unknown, related to this Agreement, arising out of or in connection with this Agreement, or the performance thereof, however caused, or any liability whether such liability is based on breach of contract, tort, strict liability, breach of warranties, failure of essential purpose, or otherwise.
10. OPEN DOOR POLICY
A. PSVBC is dedicated to maintaining an open door policy, with respect to Parents.
11. PARENTS/PLAYERS USE OF FACILITY
A. It is the intention of PSVBC to permit, as much as scheduling allows, Parents and players participating in the PSVBC volleyball program, to use the facility for such functions as to PSVBC's directors seems reasonable. Under no circumstances will minors have use of the facility without the presence of a responsible adult. Parents requesting use of the facility, for any event, assume all liability for any damages to the facility as well as damages to or theft of PSVBC property. Parents wishing to use the facility should submit an email to [email protected], detailing the event planned, the time and date of the event, the number of people who will be present, and which person will be responsible. The PSVBC directors will review all such requests against the schedule of official events, and contact the Parents requesting to use the facility.
B. It is the intention of PSVBC that all official club meetings will take place at the facility.
12. REPORT PROCEDURE
A. If Parents and/or Players want to file a complaint regarding an allegation of abuse/harassment (verbal or otherwise) against any PSVBC parent, player, or staff member, the Parents and/or Players should contact ANY Board Member, on Team App, and request a private cha
B. If the issue is NOT involving an allegation of abuse/harassment, the Parents and/or Players should follow these resolution steps,
(1) Players discuss the matter with their Coach before or after practice. If issue is not resolved
(2) Parents submit written statement of issue & desired outcome to any Board Member.
(3) Board of Directors will review information, with Club Director, & make a FINAL decision.
13. PSVBC PLAYING TIME POLICY
A. The PSVBC Board of Directors has determined that players with the BEST STATS, in each position, shall be the starting tournament player (in that position) and shall have earned tournament playing time. As the season progresses, one player's stats may earn them the starting position/playing time over another player who previously was performing at a higher level. The goal of competing, in travel volleyball practice, is to train players to play at a higher skill level. The goal of competing, at travel volleyball tournaments, is to give the team the best statistical chance of winning. That is accomplished by playing the most skilled players. This policy is enforced by the PSVBC Club Director & Club Statistician, and is supervised by the PSVBC President & Board.
14. SEVERABILITY CLAUSE
A. If any court, of competent jurisdiction, shall determine that any provision, representation, or warranty of this Agreement is invalid, void, or unenforceable, the remainder of the provisions, representations, and warranties shall continue in full force and effect, without regard to the invalid portion(s).
15. RELEASE OF LIABILITY FOR PARTICIPANTS
A. Parents and Players agree to the terms and conditions of the RELEASE OF LIABILITY FOR USE OF FACILITY AND/OR EQUIPMENT, attached hereto, and that the same document shall be incorporated into this agreement.
16. ADDITIONAL POLICIES
A. Parents agree and understand that PSVBC has additional policies, rules, requirements, terms, & conditions, which are posted on the https://www.potomacstorm.com website, and that the same may be amended by the Board of Directors of PSVBC, without notice. Parents agree to abide by any such policies, rules, requirements, terms, & conditions, when posted on the https://www.potomacstorm.com website, in addition to the rules outlined in this contract document, and that if there is any contradiction between the terms and conditions of this Agreement and any policies posted to the club's website, the newer policy shall prevail, and continue in full force and effect, and shall be considered as an agreed upon amendment to this Agreement.
ADDITIONAL POLICIES
Pursuant to 2021-22 and 2022-23 SEASON PSVBC PARENT/PLAYER AGREEMENT SECTION 16(A)
I. Parents and Players who have signed the PSVBC PARENT/PLAYER AGREEMENT shall NOT enter into discussions (including through verbal, written, or any electronic means, including but not limited to email, text, and/or any social platform) with any person, firm, corporation, partnership, or other entity, whatsoever, where such discussions involve Potomac Storm Volleyball Club's players, parents, members, staff, and/or coaches joining any other existing or planned volleyball team, club, or organization, during the term of the 2021-22 PSVBC Parent/Player Agreement. Parents and players who have signed the PSVBC PARENT/PLAYER AGREEMENT and are determined to have violated this policy, such determination to be made solely by the President of Panhandle Youth Volleyball Association Incorporated dba Potomac Storm Volleyball Club, shall be subject to immediate expulsion from Potomac Storm Volleyball Club. Parents and Players who engage in the discussions and/or activities described above shall be advised that such actions constitute tortuous interference in the financial contracts of Panhandle Youth Volleyball Association Incorporated dba Potomac Storm Volleyball Club, very likely subject the involved parties to civil liability, and almost certainly would cause financial harm to the Potomac Storm Volleyball Club.
II. Parents and Players who have signed the POTOMAC STORM VOLLEYBALL CLUB PARENT/PLAYER AGREEMENT agree and understand that they shall NOT threaten, denigrate, insult, or demean Potomac Storm Volleyball Club coaches, players, parents, or staff, (whether such comments are verbal, written, or transmitted via any electronic means, including but not limited to email, text, and/or any social platform, including TeamApp), and further agree that such action shall justify immediate removal of the offending Parent(s) and their Player(s) from the Potomac Storm Volleyball Club's program and it is understood that all payments made by the said Parent(s) and their Player(s) shall be forfeited to Potomac Storm Volleyball Club.
III. Parents and Players who have signed the POTOMAC STORM VOLLEYBALL CLUB PARENT/PLAYER AGREEMENT agree and understand that comments of a profane and/or vulgar nature, whether such comments are verbal, written, or transmitted via any electronic means, including but not limited to email, text, and/or any social platform, including TeamApp, and which are directed at/to Potomac Storm Volleyball Club staff, players, or parents, ESPECIALLY comments regarding human sexual reproductive organs, are understood to be harassment and/or sexual harassment and shall be understood to justify immediate removal of the offending Parents(s) and their Player(s) from the Potomac Storm Volleyball program and willful forfeiture of all amounts paid to Potomac Storm Volleyball Club.
IV. Parents and Players who have signed the POTOMAC STORM VOLLEYBALL CLUB PARENT/PLAYER AGREEMENT agree and understand that Players shall NOT skip practices, as doing so affects the entire team and coaches. Players who skip a team practice, without written pre-approval of the PSVBC Club Director (copied to the Potomac Storm Volleyball Club President), shall NOT play in the first set of the next tournament. If a player skips two practices, without the written pre-approval of the PSVBC Club Director (copied to the Potomac Storm Volleyball Club President), the player shall NOT participate in the next tournament. If a player is late for a tournament match, the player shall not participate in the remainder of the tournament. If a player misses/skips three practices or is late for 3 tournament matches, without the written pre-approval of the Club Director (said request copied to the President of the Potomac Storm Volleyball Club), the player shall be understood to have voluntarily quit the Potomac Storm Volleyball Club program and forfeited all amounts paid to Potomac Storm Volleyball Club.
V. Parents and/or Players who have signed the POTOMAC STORM VOLLEYBALL CLUB PARENT/PLAYER AGREEMENT agree and understand that if they are determined ( by the President of Potomac Storm Volleyball Club ) to have demeaned any volleyball club, any volleyball club's facilities, or any volleyball club's staff, regardless of whether such comments are verbal, written, or transmitted via any electronic means, including but not limited to email, text, and/or any social platform, including TeamApp, shall be understood to have voluntarily quit the Potomac Storm Volleyball Club program and forfeited all amounts paid to Potomac Storm Volleyball Club.
VI. Parents and/or Players who have signed the POTOMAC STORM VOLLEYBALL CLUB PARENT/PLAYER AGREEMENT agree and understand that exposure to the Coronavirus can cause severe illness, result in cancelled practices and tournaments, require expensive and time consuming closure and sanitizing of the Potomac Storm Volleyball Club gym, and result in financial harm to the Potomac Storm Volleyball Club, and as such the Potomac Storm Volleyball Club has enacted COVID specific rules, which include closing Potomac Storm Volleyball Club's gym to parents, UNLESS during specific events where advance written notice is provided that parents shall be allowed to enter therein. Any parent or player witnessed, by Potomac Storm Volleyball Club's staff, entering the Potomac Storm Volleyball Club's gym without written permission and/or entering without a properly worn mask, shall be understood to willfully endangered the Potomac Storm Volleyball Club's staff and Players, and the offending Parent(s) and their Player(s) shall be understood to have voluntarily quit the Potomac Storm Volleyball Club program and forfeited all amounts paid to the Potomac Storm Volleyball Club.
17. FUNDRAISING
A. All fund-raising must be approved by the PSVBC Board of Directors, and supervised by a Fund-Raising Director/Coordinator, appointed by the PSVBC President, in order to ensure full compliance with state and federal regulations. Once a fund-raising plan has been approved in writing, and held, funds must be submitted to PSVBC's Treasurer within 24 hours. The funds will be deposited into the non profit's bank account, to insure an accurate tax filing. The funds will be earmarked for the team that raised them and used for allowed expenditures for that team. ALL teams are expected to participate in club wide fundraisers, which benefit every team & player. Parents who do not submit fund raising moneys, within 24 hours, shall be suspended from PSVBC (unless arrangements are made) until the funds are remitted for deposit.
18. REFUNDS POLICY
A. Travel Volleyball is an expensive undertaking. PSVBC allows payments plans. Team budgets are based on the number of dues paying players, on the team. The dues are necessary to maintain the program and NOT refundable by PSVBC, regardless of any verbal or written claim indicating otherwise.
19. ENTIRE AGREEMENT
A. This seven (7) page Agreement, together with all other documents incorporated or referred to herein, including the ADDITIONAL POLICIES, referenced under section 16(A), and the incorporated RELEASE OF LIABILITY FOR PARTICIPANTS, referenced under section 15(A), supersede all understandings and constitute the entire agreement existing between the parties respecting the subject matter of this Agreement, and neither party shall be entitled to any benefits other than as specified. PARENTS AGREE that they have read this Agreement, fully understand it's terms and conditions and how it affects their rights and HAVE INITIALED AND/OR SIGNED ALL SEVEN (7) PAGES OF THIS AGREEMENT, as well as the incorporated RELEASE OF LIABILITY FOR PARTICIPANTS.
IN WITNESS WHEREOF, the undersigned have executed this Agreement freely and voluntarily, without any inducement, and on the date indicated below.
X_______________________________________ ___________________________
Player’s Signature Date Player's Printed Name
X_______________________________________ ___________________________
Parents Signature Date Parents Printed Name
Copyright © 2022 Panhandle Youth Volleyball Association, Inc. All Rights Reserved
ADDITIONAL POLICIES
Pursuant to the
2022/2023 SEASON PSVBC PARENT/PLAYER AGREEMENT; Section 16(A)
I. Coaches, Parents, and Players agree and understand that they shall NOT enter into discussions (including through verbal, written, or any electronic means, including but not limited to email, text, TeamApp, and/or any social platform) with any person, firm, corporation, partnership, or other entity, whatsoever, where such discussions involve Potomac Storm Volleyball Club's players, parents, members, staff, and/or coaches joining any other existing or planned volleyball team, club, or organization, during the term of the PSVBC Parent/Player Agreement, Coaching Agreement, and/or season. Parents, players, and coaches who are determined to have violated this policy, such determination to be made solely by the President of Panhandle Youth Volleyball Association Incorporated dba Potomac Storm Volleyball Club (PSVBC), shall be subject to immediate expulsion from PSVBC and in such cases, the Parents and Players agree that all payments made to PSVBC shall be forfeited to the PSVBC.
II. Coaches, Parents, and Players agree and understand that they shall NOT threaten, denigrate, insult, present false accusations against (accusations which cannot be evidenced by means other than the claims of one person), or demean Potomac Storm Volleyball Club and/or it's coaches, players, parents, or staff, (whether such comments are verbal, written, or transmitted via any electronic means, including but not limited to email, text, and/or any social platform, including TeamApp), and further agree that such action shall justify immediate removal of the offending Coach or Parent(s) and their Player(s) from the PSVBC programs and it is understood that all payments made by the said Parent(s) and their Player(s) shall be forfeited to PSVBC.
III. Coaches, Parents, and Players agree and understand that comments of a profane and/or vulgar nature, whether such comments are verbal, written, or transmitted via any electronic means, including but not limited to email, text, and/or any social platform, including TeamApp, and which are directed at/to PSVBC staff, players, or parents, ESPECIALLY comments regarding human sexual reproductive organs, are understood to be harassment and/or sexual harassment and shall be understood to justify immediate removal of the offending Coach or Parents(s) and their Player(s) from the PSVBC programs and it is understood that all payments made by the said Parent(s) and their Player(s) shall be forfeited to PSVBC.
IV. Coaches, Parents, and Players agree and understand that Players shall NOT miss practices, except in cases of illness or emergencies, as doing so affects the entire team. Players who miss a team practice, without the absence being excused by the Head Coach (copied to the Potomac Storm Volleyball Club President), shall NOT play in the first set of the next tournament. If a player has 2 consecutive unexcused absences from practice, the Head Coach shall notify the PSVBC Club Director and the player shall NOT participate in the next tournament. If a player has 3 consecutive unexcused absences from practice, the Head Coach shall notify the Club Director and the player shall be removed from the PSVBC programs, forfeiting all amounts paid to PSVBC. As preparation for Nationals is vital, ANY unexcused absence from practices held between the last regular season tournament and AAU or USAV Nationals shall result in the player being removed from the team. It is understood that all payments made by the said Parent(s) and their Player(s) shall be forfeited to PSVBC.
V. Coaches, Parents, and Players agree and understand that if they are determined, by the President of Potomac Storm Volleyball Club, to have demeaned any volleyball club, any volleyball club's facilities, or any volleyball club's staff, regardless of whether such comments are verbal, written, or transmitted via any electronic means, including but not limited to email, text, and/or any social platform, including TeamApp, then the Coach(s), Parent(s) and their Player(s) shall be understood to have voluntarily quit the PSVBC program and forfeited all amounts paid to PSVBC.
VI. Coaches, Parents and Players agree and understand that exposure to the Coronavirus can cause severe illness, result in cancelled practices and tournaments, require expensive and time consuming closure and sanitizing of the Potomac Storm Volleyball Club gym, and result in financial harm to the Potomac Storm Volleyball Club, and as such the Potomac Storm Volleyball Club has enacted COVID specific rules, which include closing Potomac Storm Volleyball Club's gym to parents, UNLESS during specific events where advance written notice is provided that parents shall be allowed to enter therein OR on occasions where any parent(s) are requested to enter for the purpose of a meeting with club staff. Any parent witnessed, by Potomac Storm Volleyball Club's staff, entering the Potomac Storm Volleyball Club's gym without written permission and/or entering without a properly worn mask ( if face masks are deemed required by health officials or PSVBC's President ), shall be understood to have willfully endangered the Potomac Storm Volleyball Club's staff and players, and the offending Parent(s) and their Player(s) shall be understood to have voluntarily quit the PSVBC program and forfeited all amounts paid to PSVBC.
VII. Coaches, Parents, and Players agree and understand that PSVBC has designated certain staff, including volunteers, to perform certain duties for each teams. These staff include the Head Coach, Assistant Coach, Team Mom(s), Supervising Senior Coach, Assistant Club Director(s), Club Director(s), and Executive Administrative Staff. Their duties are
(a) The Club Director shall oversee every facet of the volleyball program, reporting to the Executive Director ( President ).
(b) The Assistant Club Director(s) shall provide assistance, as needed, to the Club Director.
(c) The Fundraising Coordinator shall assist with all fundraising activities and coordinate with the Team Mom's and other staff.
(d) The Supervising Senior Coach(es) shall supervise Head Coaches, as requested by the Club Director.
(e) On the TEAM Level, PSVBC Coaches agree and understand that Head Coaches duties are to:
- Plan and coach practices and scrimmages.
- Implement drills to improve each player's health and conditioning
- Create strategies to lead the team to victory in tournaments.
- Provide feedback and coach during tournaments.
- Maintain player and team stats and attendance records (copied to the Club President).
- Recruit new athletes for the team/club in accordance with PSVBC, CHRVA, USA Volleyball, and AAU guidelines for recruiting.
- Mentor & motivate players to improve their volleyball skills, display sportsmanship, and learn volleyball rules and strategies.
- Maintain the equipment and facilities to ensure safe playing conditions and that Club owned equipment is not damaged or improperly used (Coaches shall be financially liable to PSVBC for any Club property damaged during their practices - normal wear and tear excepted).
- Enforce safety procedures and Club rules.
- Assist, when requested by the Team Mom(s) (designated by the Club President), in the organizing of team/club related fundraising and bonding events.
- Insure that Safesport guidelines are followed - There shall be NO PRIVATE MEETINGS OR COMMUNICATIONS BETWEEN ANY COACH AND PLAYER and NO DISCUSSIONS/INTERACTIONS OF A SEXUAL NATURE.
- Adhere to all guidelines within the newest edition of the USA Volleyball Coaches Code of Ethics and Conduct, the newest edition of the Code of the Amateur Athletic Union, and the current rules and policies of the Potomac Storm Volleyball Club
- Potomac Storm VBC coaches and parents agree and understand that any VIDEOTAPING and/or LIVESTREAMING of any Potomac Storm Volleyball Club team practice or tournament, with the exception of the team's coaches, shall only be done with the permission of the team's head coach and written permission of the Potomac Storm VBC President. Any such recording or livestreaming shall be shared ONLY on the PSVBC team's approved Face Book page, which shall have the PSVBC President as an Admin. Under no circumstances is a parent or coach to share any such videotape or livestream with a staff member or parent of any other travel volleyball club as such video can be used to better prepare a competing team to play the PSVBC team, in a future tournament. Violations of this policy will result in the offending coach(s) or parent(s) and their players being suspended from participating with PSVBC, for 2 weeks.
(f) The Assistant Coaches shall assist the Head Coach and Team Mom in the performance of their outlined duties.
(g) Team Moms are ONLY designated by the Club Director and act on behalf of the Club's Executive Administration. No Coach has authority to appoint a Team Mom.
Team Moms has sole authority, with the approval of the Club Director, to:
1. Select, arrange, and communicate Potomac Storm VBC Team Bonding events and Tournament Hotel Blocks
2. Work with the PSVBC Fundraising Coordinator on Team based Fundraising events
3. Arrange ANY PSVBC Team Function other than those related to Practices and COACHING at Tournaments
PARENTS SHALL NOT INFRINGE UPON OR INTERFERE WITH THE DUTIES OF THE TEAM MOM(s)
(h) Coaches, Parents, and Players agree and understand that TeamApp is the mandatory communication platform for any Potomac Storm Volleyball Club team/club related discussions and that Club related discussions not conducted on TeamApp shall subject the participants to a 1 practice suspension for a 1st offense, a 1 tournament suspension for a 2nd offense, a 30 day suspension for a 3rd offense, and a 4th offense shall result in the offending Coach, Parent, and/or Player having been considered as habitually refusing to follow the rules and policies of PSVBC and they shall be understood to have voluntarily quit the PSVBC program and forfeited all amounts paid to PSVBC. Parents and their players shall be considered as one and the same with regard to violations of this and other PSVBC policies.
(i) Coaches, Parents, and Players agree and understand that any person who, in the opinion of the PSVBC Club Director and/or Club President, has interfered in the duties designated to any member of the Potomac Storm Volleyball Club staff, shall be provided a verbal warning, by any appropriate staff member. The verbal warning shall be reported to the PSVBC Club Director. Any 2nd occurrence shall result in a documented meeting with an PSVBC Assistant Club Director or other designated staff member. Action seeming appropriate to the staff member(s) shall be taken at the time of the said meeting, up to and including removal of the offending party(s) from PSVBC. Any 3rd occurrence shall result in the offending party(s) having been considered as habitually refusing to follow the rules and policies of the Potomac Storm Volleyball Club (PSVBC) and any such offending Coaches, Parent(s), and/or Player(s) shall be understood to have voluntarily quit the Potomac Storm Volleyball Club program and forfeited all amounts paid to PSVBC.
VIII. Coaches, Parents, and Players agree and understand that they shall not interfere in the programs of the Potomac Storm Volleyball Club (PSVBC), by making false accusations against any named parent(s)s, player(s), or staff member(s), on/by any medium, including but not limited to accusation communicated verbally, via written form, via any electronic means, via any social media platform(s), and/or via TeamApp.
Accusations shall be considered as false when they are found to be unsupported by documented evidence. In such instances as accusations are levied against any specifically named parent(s), grandparent(s), player(s), or staff member(s) of PSVBC, without supporting documentation evidencing the event or issue at question, the claims of the accuser shall be deemed as baseless.
If the accused or any reliable 3rd party agency shall provide DOCUMENTED evidence, a preponderance of which is found to support the innocence of the accused, with regard to the aforementioned accusations made against them, the accusing party(s) shall be considered as harassing the named person(s). As Potomac Storm Volleyball Club (PSVBC) has a ZERO BULLYING POLICY, the person(s) who are determined to have made the false accusations shall be removed from any involvement in the Potomac Storm Volleyball Club (PSVBC), immediately, and the offending Parent(s) and their Player(s) shall be understood to have voluntarily quit the PSVBC program and forfeited all amounts paid to PSVBC.
IX. Coaches, Parents, and Players agree and understand that any person against whom a protective order is in effect, pursuant to the provisions of West Virginia Code §61-2-9a(a), §61-2-9a(b), or any other similar statute, who has been served with a copy of said order, shall be removed from any involvement in the Potomac Storm Volleyball Club, immediately, and the offending Coach(s) or Parent(s) and their Player(s) shall be understood to have voluntarily quit the Potomac Storm Volleyball Club program and forfeited all amounts paid to the Potomac Storm Volleyball Club (PSVBC).
Potomac Storm Volleyball Club (PSVBC) will take reasonable steps to enforce all restrictions outlined within the said order, including denying the said person(s) entry upon the property of and/or within the confines of any facilities owned, leased, utilized, and/or controlled by Potomac Storm Volleyball Club (PSVBC). Such orders will also be presented to USAV, AAU, JVA, and to EVERY Tournament Director overseeing tournaments where the protected participant would be competing or training.
X. Post Season Practices: Coaches, Parents, and Players agree and understand that PSVBC's facilities and equipment are intended for use by PPSVBC teams during the course of the regular travel season. As PSVBC schedules events for other groups, after the end of the regular travel season, PSVBC must restrict use of the Club's facilities and equipment when the regular season concludes. Travel volleyball practices will be provided, after the last regular season tournament, for PSVBC teams that (a) won an entry/bid to the USAV and/or AAU Junior Girls National Volleyball Championships or (b) selected the USAV and/or AAU Junior Girls National Volleyball Championships as part of their regular season schedule of tournament days and the entry fee(s) were paid from the team's regular season tournament budget.
All other PSVBC travel teams shall have no right to use any PSVBC facility(s) or equipment after completion of the team's last regular season tournament. This shall be understood to include teams where either the PSVBC team's Coach(s), and/or any team Parent(s), and/or and team Player(s) paid their team's entry fee for the AAU or USAV Junior Girls National Volleyball Championships (regardless of the manner in which the tournament entry fee was submitted), but not as part of their regular season tournament schedule and not from the funds of their team's regular season tournament budget.
The PSVBC Gym, and any other PSVBC leased facility, are CLOSED to non-staff members. Exceptions may be made at the sole discretion of the President of PSVBC.
XI. Authority to Enter: Coaches, Parents, and Players agree and understand that PSVBC is a private youth sports club. Persons who are not currently in season are not authorized to enter the Potomac Storm Gym, located at 64 Dupont Rd., Martinsburg, West Virginia. Unauthorized persons, entering into any PSVBC facilities, including the areas designated for parking, are trespassing and subject to be removed by law enforcement and prosecuted to the fullest extent of the law.
XII. Donations Accepted/Fundraised:
(a) Coaches, Parents, and Players agree and understand that amounts donated/fundraised, under the name of PSVBC and/or a PSVBC team, are understood to be the sole property of PSVBC. Donations accepted/fundraised, under the name of PSVBC and/or a PSVBC team, are NOT refundable.
(b) If any Coach and/or Player fails to participate in a volleyball tournament, where donations made in the name of PSVBC or any PSVBC team(s) would have been allocated to reimburse participants for costs incurred as a result of their participation, the non-participating Coach and/or Player shall receive no portion of any amounts donated/fundraised. If an entire PSVBC team does not participate in any such tournament, no Coach or Player shall receive any portion of any amounts donated/fundraised for the said tournament. In such instances, donations accepted/fundraised, may be used for an alternate regular season tournament for the said PSVBC team, if the team's current regular volleyball season has not ended. In instances where any such PSVBC team's season has concluded but other PSVBC teams are still competing, the donated/fundraised funds may be used for reimbursing expenses of another PSVBC team that does participate in the same or another tournament. In the event that the season has concluded for all other PSVBC teams, the donations accepted/fundraised shall be used for other PSVBC expenses.
(c) In instances where donations are made/fundraised in the name of PSVBC or a PSVBC team, the Team Mom (designated by the PSVBC President) or the Club team's Head Coach (when a Team Mom has not been designated, by the PSVBC President, or has resigned from the Club), shall be responsible for following PSVBC policy regarding submitting donations to PSVBC. If the designated Team Mom, or team's Head Coach, when the designated Team Mom has resigned from PSVBC, fail to follow any PSVBC policy and/or fail to submit any amounts donated/fundraised to PSVBC, the Team Mom and/or Team Coach shall waive their right to any reimbursement amounts owed to them, by the PSVBC.
(d) PSVBC coach(s) and/or any PSVBC parent(s) shall not solicits donations, without the prior written consent of PSVBC's Fundraising Coordinator.
XIII. Use of Facilities and Equipment:
(a) Coaches, Parents, and Players agree and understand that PSVBC facilities and equipment are the sole property of PSVBC, that each PSVBC team's Head Coach is provided with a volleyball bag, a Tachikara volleyball cart & carrying case, and Tachikara volleyballs equal to the number of original players on the team plus one additional ball. The said equipment is understood to have a replacement value of $950.00. The PSVBC team's Head Coach is responsible to return, to PSVBC, the issued equipment, as indicated above, as well as for any additional PSVBC equipment and/or property that PSVBC can evidence was taken and/or damaged by the said SVBC team's Head Coach. In instances where a PSVBC Head Coach has no written receipt evidencing the return and/or replacement of all PSVBC equipment, said receipt to be signed and dated by the PSVBC President, the PSVBC Coach shall be responsible for fully reimbursing PSVBC for the replacement cost thereof. Any trophies won by any PSVBC team, during either the PSVBC team's regular volleyball season and at the USAV or AAU Junior Girls National Volleyball Championship Tournaments, are understood to be the sole property of PSVBC and must be surrendered, by the PSVBC team's Head Coach, to PSVBC, within 10 days of the PSVBC team winning the trophy.
A PSVBC team's Head Coach shall receive NO REIMBURSEMENT from PSVBC until such time as they can prove they have surrendered to PSVBC (a) ALL PSVBC equipment provided to or taken by them/their team, (b) any tournament trophies won by their PSVBC team, (c) full payment to PSVBC for any damages which were caused by the PSVBC team's Coach. Damages, as used herein, include but are not limited to sanctions levied on PSVBC by licensing bodies as a result of any action/inactions on the part of the PSVBC team's Head Coach, fines or fees levied on PSVBC as a result of any action/inaction on the part of the PSVBC team's Head Coach by event promoters or facility owners/lessees, actual damages to PSVBC leased premises and/or equipment, and actual replacement costs of any PSVBC owned equipment issued to, or removed from, any PSVBC leased or owned facility.
(b) Except in instances where a PSVBC team has either entered the USAV or AAU Junior Girls National Volleyball Championship Tournament as part of their PSVBC team's budgeted tournament days, or won a regular season volleyball tournament which awards the winning team with a paid entry into the USAV or AAU Junior Girls National Volleyball Championship Tournament, PSVBC's obligation to provide equipment, facilities, or any other assistance to the PSVBC Coaches, Parents, and Players shall end upon the team's completion of the last regular season tournament.
(c) Coaches, Parents, or Players on any PSVBC team that did not meet the requirements for post-season play in a National Volleyball Championship Tournament, as described herein, after the team's completion of their last regular season tournament, shall have no right to use any facilities or equipment leased or owned by PSVBC. If any Coaches, Parents, or Players wish to use any PSVBC facilities, they shall make a written request to PSVBC. Any such PSVBC gym reservation request is understood to be billed at a rate of $50.00 per court hour, with a 2 hour minimum, and payment for the same shall be the responsibility of the team's Coach. PSVBC equipment is not included in any court rental. Any such team(s) making use of the gym shall inform PSVBC, shall be responsible for the costs of any requested gym time, shall provide their own equipment, and shall be liable for any damages to PSVBC leased or owned property.